ACIPC Policy and Publication Committee

[Michael Wishart]

{Posted on behalf of the ACIPC President – Moderator]
Dear ACIPC Members
ACIPC is in the process of establishing several key committees.
The Executive Council is pleased to announce that the ACIPC Policy and Publication Committee is now seeking suitable applicants to join the inaugural committee.
For information on how to apply and the Terms of Reference please refer below.
We look forward to hearing from you.
Kind regards
Elizabeth Gillespie
ACIPC President

Applications are sought from members of the Australasian College for Infection Prevention and Control Ltd to join the Policy and Publication Committee.
College members with an interest in policy development, guidelines/position statement development, or an interest in the College’s official journal, Healthcare Infection, would be regarded as ideal members for this committee.Background:
The Policy and Publication Committee oversees:
1. policy/position statement/guideline development, ensuring they are evidence based for implementation by infection control professionals.
2. The College’s official publication – Healthcare Infection.

Please see Terms of Reference (below) for this committee.
The committee meets monthly.
For further information on the role of this committee please contact, Elizabeth Gillespie on telephone 03 9594 2964.
Applications, stating your interest in participating in this committee, should be sent to the ACIPC Secretariat via email: admin@acipc.org.au by COB on Tuesday 7 August 2012.

Terms of Reference
Purpose – To provide a consultative forum to establish policy and publication in infection prevention and control on behalf of the College.
Functions – The functions of the Policy and Publication Committee shall include, but are not limited to, these functions.
(a) Policy and position statement development: to develop evidence based policies and guidelines for implementation by infection control professionals.
(b) Official publication/s:
i. The official publication of the College shall be Healthcare Infection.
ii. The Editorial Board shall consist of no less than recommended and approved by the Editor-in-Chief.
iii. To ensure that appropriate infection control policies and procedures are scholarly, evidence based, regularly reviewed, and appropriate for implementation.
Membership – The membership of the committee will comprise:
(a) A Chairperson duly appointed from the elected members of the Executive Council;
(b) The Editor-in-Chief of the College’s journal;
(c) The number of members required to form a committee will be determined by the Executive Council;
(d) A quorum of members, defined as half plus one of the appointed members, must be present for the committee to be constituted and carry out its business;
(e) Members will be appointed by written application to the Executive Council and will serve a term of two years. Members may seek reappointment to the committee via written application to the Executive Council;
(f) Other persons may be invited to attend the meetings at the request of the Chairperson or other committee members to provide advice and assistance where necessary. Such individuals may have right of audience and/or discussion and/or debate, but shall have no voting rights;
(g) Decisions will be made by vote where all members carry a single vote. In the event that a tie occurs, the Chairperson shall have the casting vote;
(h) Committee members will cease to be a member of the committee if they:
i. resign from the committee;
ii. fail to attend three consecutive meetings without providing apologies to the chairperson;
iii. breach confidentiality.
Vacant Positions – Any vacant positions will be filled on a casual basis until the full term of office has expired.
Chairperson – The Chairperson of the committee shall be a member of the Executive Council. Their responsibilities include:
a) Scheduling of meetings and notifying committee members;
b) Inviting specialists to attend meetings when required by the committee;
c) Guiding the meeting according to the agenda and time available;
d) Ensuring all discussion items end with a decision, action or definite outcome;
e) Review and approve the draft minutes before distribution; and
f) Provide formal reports to the Executive Council annually and at other time as required.
Minute Taker/Secretary – The role of the minute taker is to;
a) Prepare agendas and issue notices for meetings, and ensuring all necessary documents requiring discussion or comment are attached to the agenda.
b) Distributing the agenda one week prior to the meeting.
c) Taking notes of proceedings and preparing minutes of meetings.
d) Distributing the minutes to all committee members one week after the meeting and be made available to all staff.
e) The minutes will be checked by the Chairperson and accepted by the committee members as a true and accurate record at the commencement of the next meeting.
Duration of Meetings – Meetings shall be held monthly. The Chairperson may call a special or extraordinary meeting.
Amendments – The Terms of Reference shall be reviewed annually from the date of approval and are subject to the approval of the Executive Council.
July 2012

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